Everybody knows that Gmail is the top-rated service in the world, provided by Google. It means that most users use Gmail for work, so if you lose your data while at work, you’re out of luck. Because that is precious to you, so in this article, we will discuss two methods for backup Gmail emails to External Hard Drive. Here is why it is necessary to backup Gmail emails to an external hard drive.
Why Is It Necessary to Backup Gmail Emails to External Hard Drive?
Offline Gmail Email Access- Users wish to backup Gmail email attachments so they may access and use Gmail emails and their contents. Secure Gmail emails- sometimes, there is a possibility of data loss due to unnecessary or threats/vulnerabilities, which is the reason for Gmail email backup. As the functionality of Gmail- sometimes users are sad due to the dissatisfied functionality of Gmail. Keep away from cancellation of emails- By default, if any email is deleted from a Gmail mailbox, users should backup Gmail emails to External Hard Drive to protect themselves from such situations. Free up the storage space- If the user’s Gmail account storage exceeds the original limit, the user may wish to backup Gmail emails to External Hard Drive.
These are different reasons that users want to backup Gmail emails to External Hard Drive.
Manual method
Manual method to Backup Gmail emails to External Hard Drive using manual method that is google takeout.
Step-1 Open Gmail and login to Gmail account with email address and password. Step-2 In the top right corner tap on profile icon and select manage your Google account option.
Google account option. Step-3 In the left side menu select data & personalization from the list. And scroll the page down, select download your data option and click it. Step-4 Then google takeout page open on your screen. Step-5 Tap on “deselect all” button and scroll downside click on all mail data option. Step-6 uncheck the Include all messages in Mail checkbox in the pop-up menu. Select the folder and click on the OK button. Step-7 after completing the above step, tap on the next step button. Step-8 here select the file size, frequency, and delivery method.
File type and size- select according to your need,
Delivery method- choose to send a link via email from the list.
Frequency- also pic frequency according to your need.
Step-9 finally, tap on Create archive option, after completing the archive process you will receive a confirmation message.
Step-10 then you have saved the Gmail email and also you can move it to the External Hard Drive.
Limitation of Manual Method
- Google takeout is usually more time consuming during downloading Gmail data.
- It does not give you 100% safe download of your Gmail data.
- Backup process-You use this process only two to three times per day. even seven times per week, this is a big
- limitation while using a manual method.
- It is a difficult task for a non-technical person to perform these steps.
- We frequently face network issues while using this method.
Alternate Method
The above steps will be helpful in learning how to backup Gmail emails to External Hard Drive
free of charge. However, this method can only backup one Gmail email at a time and takes a
long time. However, if you want to backup various emails at a time, use an Advanced method
that can rapidly download Gmail emails in bulk.
We use the best backup software, taking advice from experts. Experts suggest using advanced tools. Therefore, we have used this powerful Corbett Gmail backup tool that allows you to backup Gmail emails to external Hard Drive and save them locally in email format and file format on your server using IMAP guidelines.
Also read- Save Gmail Emails to Hard Drive in Bulk with Attachments
Features
- It offers backup Gmail emails in many file formats such as EML, MBOX, MST and PST.
- Backup your data as many times as you need to in a day, week, or month.
- It is fast and easy to use while working with this advanced software.
- While using this method there is need for a technical expertise for backup Gmail emails to External Hard Drive
- This method requires the least amount of time for backup.
- This professional solution is fully secure from viruses and 100% safe.
Steps of Use Professional Method
Step-1 Download and install Corbett Gmail email backup software on your system, then click on the open button.
Step-2 Select “Email account” and then click on “Add account” from the pop-up window screen.
Step-3 Add your email address and password to a backup; by the way, you are not able to log in. Please select the “advanced settings” option.
Step-4 Click the find button to add an IMAP server, and then click the add button.
Step-5 Now, click on the Export button, and it gives various options to backup Gmail emails to External Hard Drive, such as EML, MBOX, PDF, PST, TEXT, VCARD, HTML, and CSV.
You can see how simple it is to grasp this method, which employs Corbett software. Use these in the above-specified steps.
Conclusion
So, you have a choice; both methods are available to you; it is up to you to decide which method is best for backing up Gmail emails to External drive. If you have good hands and are comfortable using the manual method, try this. Otherwise, use the professional method, which is easy to navigate while working and lets you easily backup Gmail emails to External Hard Drive.